World Time Attack Challenge is an outdoor event so it’s important to keep the weather conditions in mind when preparing for the event. It can get hot so make sure your staff is well hydrated and if necessary work in rotating shifts, using the air conditioned corporate room as a rest area. The Pit Area can get windy at times so ensure all your marquees are sufficiently weighed down and all your displays secured.
While we have overnight security patrolling the area we recommend you put all your valuable items away at the end of the day. We also recommend that you don’t leave your display stand unattended during the day.
If you have any questions regarding the event or your display contact:
Email: firstname.lastname@example.org or call (02) 9638 4643.
Bump in / Bump out times
Bump in: Thursday 12 October 2017 at 12.30pm to 8.00pm
Bump out: Saturday 14 October 2017 at 7.00pm (no earlier allowed)
Exhibitor Entry: via Gate A (opposite the Sydney Dragway)
Overnight security will be provided from Thursday night until Saturday night. Valuable items may be stored overnight in a lock-up garage on request.
Exhibitor passes & Entry Tickets
Exhibitor Passes, Wrist Bands and Entry Tickets will be available for collection from the WTAC Accreditation Office (next to Gate A – opposite Sydney Dragway). Please note that your Event Entry Ticket is the condition of entry to the venue. The Event Entry Ticket must be presented for scanning upon entry. You won’t be able to enter just by showing your Exhibitor Pass.
WTAC Accreditation Office opening hours:
Thursday: 12 October 2017 from 9.00am to 5.00pm
Friday: 13 October 2017 from 6.30am to 5.00pm
Saturday: 14 October 2017 from 6.30am to 2.00pm
Your Exhibitor Passes and Event Entry Tickets are your responsibility. We cannot issue additional passes or entry tickets on the day. Ensure that your passes are collected and distributed in a responsible manner. If you have misplaced or lost your entry ticket you will have to purchase another one from the ticket office at the gate.
Additional Passes and/or Entry Tickets
Should you require additional Exhibitor Passes you need to notify WTAC before September 30th. Additional Entry Tickets can be purchased online or at the gate.
Loading and Unloading
Delivery vehicles will be issued with a temporary entry permit upon entry. Once unloaded, all vehicles must leave the Pit Zone. There is no parking in the Pit Zone area. While unloading all care should be taken not to obstruct access to the neighbouring displays.
There is no parking in the Pit Zone or in the South Circuit Pit area with the exception of nominated display cars. All exhibitor vehicles will be directed to a designated Exhibitor Parking – P3B. Trailer parking is in P5 (see map). We recommend your guests and staff can use General Parking area.
If your exhibit uses power you must ensure all the connections are secure and don’t pose any safety hazards. All extension cords must be kept out of the public way. Each Exhibitor is responsible for the safety of their staff and visitors.
When setting up please ensure your exhibit is within your nominated space. This includes any display cars or promotional banners. Please ensure your exhibit does not limit or obstruct access to the neighbouring exhibits.
All exhibitors must have current Public Liability Insurance. Please provide your Certificate of Currency by 30th September 2017 via email: email@example.com or by fax: (02) 9638 4651
Equipment / Marquee hire
We have formed a relationship with a reputable supplier of Marquee and Event equipment. If you are looking to hire a Marquee and/or any other equipment for your Exhibition space at World Time Attack Challenge we recommend booking through Pages Hire. They will be providing all WTAC Exhibitors with very competitive pricing and will be able to deliver, install and bump out in line with our schedule.
Check your Exhibitor Package for the number of Promotional Models allowed with your Sponsor/Exhibitor package. If you wish to enter your Promo Models in the Miss Time Attack Contest please do so on Saturday morning at the WTAC Central. Your Promotional Models are considered part of your staff and as such are allowed in all the Exhibitor areas. No Promo Models are allowed on the track or in the restricted track areas without prior arrangement.
Banners and signage
Sponsors and exhibitors are permitted to hang their promotional banners within the area of their trade stands. All signage must be installed securely and removed after the event. Grand Stand fence, pit wall and the pit wall building are reserved for event Sponsors only as outlined in their Sponsor Package. Only banners supplied by and installed by WTAC are permitted in the reserved areas. Any unauthorised or incorrectly placed signage will be removed.
If you have any questions about your signage, please contact WTAC staff.
Corporate Suite Access
Shared Corporate Suite is open to all Sponsors and Exhibitors. The Suite will be open from 9am to 6:00pm on Friday and Saturday. To access the Corporate Suite you must have an Exhibitor Pass and a matching wristband.
Got more questions?
Competitor/Logistics Enquiries: Ian (02) 9638 4643 Email: firstname.lastname@example.org
Media/Promotions/Exhibitor Enquiries: Dave (02) 9638 4643 email@example.com
Operational and Racing Enquiries: firstname.lastname@example.org