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Exhibitor Pass Collection

Exhibitor Packs will be available for collection from the Accreditation Office. Accreditation Office is located next to Gate A (opposite Sydney Dragway) and will be open on:

Thursday 15th Oct: 9:00am to 6:00pm
Friday 16th Oct: 7:30am – 5:00pm
Saturday 17th Oct: 7:30am – 5:00pm

General Guidelines

World Time Attack Challenge is an outdoor event so it’s important to keep the weather conditions in mind when preparing for the event. It can get hot so make sure your staff is well hydrated and if necessary work in rotating shifts, using the air conditioned corporate room as a rest area. The Pit Area can get windy at times so ensure all your marquees are sufficiently weighed down and all your displays secured.

While we have overnight security patrolling the area we recommend you put all your valuable items away at the end of the day. We also recommend that you don’t leave your display stand unattended during the day.

If you have any questions regarding the event or your display contact:
Email: ian@superlap.com.au or call (02) 9638 4643.

Bump in / Bump out times

Bump in: Thurs 15th Oct 12:30pm – 8:00pm
Bump out: Sat Oct 17th 7:00pm
Teardown: Sat Oct 17th from 5:30pm

Exhibitor Entry: via Gate A (opposite the Sydney Dragway)

Overnight security will be provided from Thursday night until Saturday night. Valuable items may be stored overnight in a lock-up garage on request.

Exhibitor Passes

Exhibitor Passes and wristbands will be available for collection from the WTAC Accreditation Office (next to Gate A – opposite Sydney Dragway). Please note that your Exhibitor Pass is also your Event Entry Ticket. The Bar Code on the reverse side of your Exhibitor Pass must be presented for scanning upon entry.

We encourage all Exhibitors to collect their Exhibitor Packs on Thursday to avoid the Friday morning rush.

WTAC Accreditation Office opening hours:

Thursday: 9:00am to 6:00pm
Friday: 7:30am – 5:00pm
Saturday: 7:30am – 5:00pm

Lost / misplaces passes

Exhibitor Passes are your responsibility. We cannot issue additional passes on the day. Ensure that your passes are collected and distributed in a responsible manner. If you have misplaced or lost your pass you will have to purchase another one from the Accreditation Office.

Additional Passes and/or Entry Tickets

Should you require additional Exhibitor Passes you need to notify WTAC before September 30th. Additional Entry Tickets can be purchased online or at the gate.

Loading and Unloading

Delivery vehicles are permitted during Bump in times on Thursday and Bump out on Saturday. No heavy vehicles will be permitted in the Pit Zone during the running of the event. Delivery vehicles will be issued with a temporary entry permit upon entry. Once unloaded, all vehicles must leave the Pit Zone. There is no parking in the Pit Zone area. While unloading all care should be taken not to obstruct access to the neighbouring displays.

Exhibitor Parking

There is no parking in the Pit Zone or in the South Circuit Pit area with the exception of nominated display cars. All exhibitor vehicles will be directed to a designated Exhibitor Parking – P3B. Trailer parking is in P5 (see map). We recommend your guests and staff use General Parking area.

Display Vehicles

All display vehicles must be registered prior to the event. After registering your display vehicle, you will be issued a display vehicle window sticker. Display vehicles must be parked within your display area and not obstruct neighbouring displays.

Space restriction

When setting up please ensure your exhibit is within your nominated space. This includes any display cars or promotional banners. Please ensure your exhibit does not limit or obstruct access to the neighbouring exhibits.

Corporate Suite Access

The shared Corporate Suite (Hinxman Room – the first suite on the Control Tower side of the pit building) is open to all Sponsors and Exhibitors. The Suite will be open from 9:00am to 6:00pm on Friday and Saturday and will have hot food and beverage facilities. To access the Corporate Suite you must have an Exhibitor Pass and a matching wristband.

Electrical safety

If your exhibit uses power you must ensure all the connections are secure and don’t pose any safety hazards. All extension cords must be kept out of the public way. Each Exhibitor is responsible for the safety of their staff and visitors.

Liability Insurance

All exhibitors must have a current Liability Insurance. Please provide the currency certificate via Email: inga@superlap.com.au or by Fax: (02) 9638 4651

Equipment / Marquee hire

We have formed a relationship with a reputable supplier of Marquees and Event equipment. If you are looking to hire a Marquee and/or any other equipment for your Exhibition space at World Time Attack Challenge we recommend booking through Pages Hire. They will be providing all WTAC Exhibitors with very competitive pricing and will be able to deliver, install and bump out in-line with our schedule.

Pages Hire

Contact: Stewart O’Connor
Tel: 02 9533 9400
Email: stewarto@pages.id.au
Website: www.pages.id.au

Address: 26-38 Belmore Rd, Punchbowl NSW 2196

Promo Models

Check your Exhibitor Package for the number of Promotional Models allowed with your Sponsor/Exhibitor package. If you wish to enter your Promo Models in the Miss Time Attack Contest please do so on Saturday morning at the WTAC Central. Your Promotional Models are considered part of your staff and as such are allowed in all the Exhibitor areas. No Promo Models are allowed on the track or in the restricted track areas without prior arrangement.

Banners and signage

Sponsors and exhibitors are permitted to hang their promotional banners within the area of their trade stands. All signage must be installed securely and removed after the event. Grand Stand fence, pit wall and the pit wall building are reserved for event Sponsors only as outlined in their Sponsor Package. Only banners supplied by and installed by WTAC are permitted in the reserved areas. Any unauthorised or incorrectly placed signage will be removed.

If you have any questions about your signage, please contact WTAC staff.

Got more questions?

Competitor/Logistics Enquiries:

Ian Baker
Tel: (02) 9638 44643
Email: ian@superlap.com.au

Media/Promotions/Exhibitor Enquiries:

Greg Lysien
Tel: 0425 304 571
Email: greg@superlap.com.au

Operational and Racing Enquiries:

Email:  renato@superlap.com.au